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# Settings Time Off Types - New Time Off Type

|| Please note that fields that are required to be filled in are marked with asterisks (*).

1. **Name (*)** - Give a new time off a proper name.

2. **Short Name (*)** - This will be displayed in various reports where the full name can not fit.

3. **Pay Code** - This will be internal information and will be displayed on the time off the report.

4. **Note **- Here, you can leave a short description of the time off you are creating.

5. **Convert overtime to time off** - If checked, overtime of your employees will be converted to this type of time off.
|| Note that checking this box disables **Unit**, **Paid Time Off**, and **Non-deductible Time Off type** settings.

6. **Unit (*)** - From the drop-down menu, you can choose a unit in which the time off will be assessed.

7. **Paid Time Off** - If checked, employees will receive a salary for the time spent on this type of time off.

8. **Non-deductible Time Off type** - If checked, this type of time off will not be limited by the annual allowance and therefore will be appropriate for specific cases (e.g. prolonged sickness leave, maternity leave, etc.).
* **Annual Allowance (in days) (required)** - Fill in the number of days of the time off, employees will be entitled to throughout the year.

9. **Count time off in working days** - If checked, time off will be assessed **ONLY **during working days (meaning, if your employee is entitled to have time off hours/days counted also during the weekends, do not check this box).

10. **Annual balance starts each (*)** - From the drop-down menu, you can select the month which will mark the start of the yearly balance (e.g. Annual Allowance will be reset).

11. **Enable PTO Carryover capping** - By checking this box, you will allow PTO (paid time off) carryover limit and have to specify its behavior conditions in the fields below.
* **Carryover Limit Days (required)** - In this field, you have to specify how many days of PTO will be carried over through the annual balance.
* **Expires in** - You can choose whether to make PTO carryover capping with expiration and also pick the month of expiration or without expiration.

12. **Enable negative Time Off Balance** - By checking this box, you will allow your employees to ask for this type of time off despite having no time offs available.

13. **Does not need approval** - By checking this box, you will allow your employees to take this type of time off without any approval from a manager.

14. **Allow employees to cancel approved Time Off** - By checking this box, you will allow your employees to cancel their requests for this type of time off which have been approved.

15. **Visible to HR manager only** - If checked, this type of time off will be visible and accessible only to HR managers.

16. **Show in summary** - By checking this box, you will make this type of time off appear in the **Time Off** / **List of Time Off** tab in the **Summary of Time Off**.

17. **Country **- Select a country in which this type of time off will be accessible.

18. **State **- Select a state in which this type of time off will be accessible.

19. **Eligible for food vouchers** - If checked, employees on this type of time off will be eligible to have food vouchers counted as if they were working.

20. **Active?** - by **checking/unchecking** this box, you will make this type of time off **active/inactive**.

Once you fill in all the mandatory fields and set up a new type of time off to your needs, click the **Save **button at the bottom and the new type of time off will be created.