Attendance - Adding and Editing by Manager
In addition to having an overview of current attendance, managers also have the option to add and edit attendance.
In the menu, select Attendance > Mass Approval (Figure 1, No. 1)
The overview of employees' daily attendance will be displayed
There is a filter available where attendance can be filtered by Client, Project/Site, Employee, Organizational unit and Time period (Figure 1, No. 2)
The plus icon (Figure 1, No. 3) is used to manually add attendance for a day when an employee was not scheduled to work
When you click on a day with zero attendance, a small plus icon is displayed next to the schedule (Figure 2)
Clicking on the plus icon will bring up a form at the top of the screen to enter attendance based on the employee's work schedule, with the pre-filled form (Figure 3)
Save the attendance
If the employee has an automatic break set up, it will be applied within 15 minutes after saving.
By clicking on the large plus icon in the top of the screen (Figure 4), a form for entering manual attendance will appear (Figure 5)
This way you can easily add attendance for any employee even on a day when they don't have a scheduled shift or add a different shift than planned
Fill in the required fields, especially Project, Employee, Activity and Time of Arrival
There is also an option to add a note (e.g. forgotten card, unrecorded arrival beep, etc...)
Save the attendance
To edit attendance records, we start by expanding its details by clicking on the arrow next to the attendance record
In the details, we can see individual records, i.e., time intervals of individual activities
Next to each interval, there is an option to Edit. By clicking on it, we can modify the duration or activity (Figure 6)
Save the attendance record after editing.
1. DAILY ATTENDANCE OVERVIEW
In the menu, select Attendance > Mass Approval (Figure 1, No. 1)
The overview of employees' daily attendance will be displayed
There is a filter available where attendance can be filtered by Client, Project/Site, Employee, Organizational unit and Time period (Figure 1, No. 2)
The plus icon (Figure 1, No. 3) is used to manually add attendance for a day when an employee was not scheduled to work
2. MANUAL ADDITION OF ATTENDANCE - ACCORDING TO THE EMPLOYEE'S SCHEDULE
When you click on a day with zero attendance, a small plus icon is displayed next to the schedule (Figure 2)
Clicking on the plus icon will bring up a form at the top of the screen to enter attendance based on the employee's work schedule, with the pre-filled form (Figure 3)
Save the attendance
If the employee has an automatic break set up, it will be applied within 15 minutes after saving.
3. MANUAL ADDITION OF ATTENDANCE - OUTSIDE EMPLOYEE SCHEDULE
By clicking on the large plus icon in the top of the screen (Figure 4), a form for entering manual attendance will appear (Figure 5)
This way you can easily add attendance for any employee even on a day when they don't have a scheduled shift or add a different shift than planned
Fill in the required fields, especially Project, Employee, Activity and Time of Arrival
There is also an option to add a note (e.g. forgotten card, unrecorded arrival beep, etc...)
Save the attendance
4. EDITING ATTENDANCE BY MANAGERS
To edit attendance records, we start by expanding its details by clicking on the arrow next to the attendance record
In the details, we can see individual records, i.e., time intervals of individual activities
Next to each interval, there is an option to Edit. By clicking on it, we can modify the duration or activity (Figure 6)
Save the attendance record after editing.
Updated on: 19/09/2023
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