Articles on: Context Help

Settings Time Off Types - New Time Off Type

Please note that fields that are required to be filled in are marked with asterisks (*).


  1. Name (*) - Give a new time off a proper name.


  1. Short Name (*) - This will be displayed in various reports where the full name can not fit.


  1. Pay Code - This will be internal information and will be displayed on the time off the report.


  1. **Note **- Here, you can leave a short description of the time off you are creating.


  1. Convert overtime to time off - If checked, overtime of your employees will be converted to this type of time off.
Note that checking this box disables Unit, Paid Time Off, and Non-deductible Time Off type settings.


  1. Unit (*) - From the drop-down menu, you can choose a unit in which the time off will be assessed.


  1. Paid Time Off - If checked, employees will receive a salary for the time spent on this type of time off.


  1. Non-deductible Time Off type - If checked, this type of time off will not be limited by the annual allowance and therefore will be appropriate for specific cases (e.g. prolonged sickness leave, maternity leave, etc.).
  • Annual Allowance (in days) (required) - Fill in the number of days of the time off, employees will be entitled to throughout the year.


  1. Count time off in working days - If checked, time off will be assessed **ONLY **during working days (meaning, if your employee is entitled to have time off hours/days counted also during the weekends, do not check this box).


  1. Annual balance starts each (*) - From the drop-down menu, you can select the month which will mark the start of the yearly balance (e.g. Annual Allowance will be reset).


  1. Enable PTO Carryover capping - By checking this box, you will allow PTO (paid time off) carryover limit and have to specify its behavior conditions in the fields below.
  • Carryover Limit Days (required) - In this field, you have to specify how many days of PTO will be carried over through the annual balance.
  • Expires in - You can choose whether to make PTO carryover capping with expiration and also pick the month of expiration or without expiration.


  1. Enable negative Time Off Balance - By checking this box, you will allow your employees to ask for this type of time off despite having no time offs available.


  1. Does not need approval - By checking this box, you will allow your employees to take this type of time off without any approval from a manager.


  1. Allow employees to cancel approved Time Off - By checking this box, you will allow your employees to cancel their requests for this type of time off which have been approved.


  1. Visible to HR manager only - If checked, this type of time off will be visible and accessible only to HR managers.


  1. Show in summary - By checking this box, you will make this type of time off appear in the Time Off / List of Time Off tab in the Summary of Time Off.


  1. **Country **- Select a country in which this type of time off will be accessible.


  1. **State **- Select a state in which this type of time off will be accessible.


  1. Eligible for food vouchers - If checked, employees on this type of time off will be eligible to have food vouchers counted as if they were working.


  1. Active? - by checking/unchecking this box, you will make this type of time off active/inactive.


Once you fill in all the mandatory fields and set up a new type of time off to your needs, click the **Save **button at the bottom and the new type of time off will be created.


Updated on: 19/09/2023

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